Mon 10 Apr 2017 11:04

Business Meeting: 5 Key Tips For Boss

Oh, those business meetings again… Who likes it? Maybe no one. Sometimes business meetings may be not effective, completely boring and may even stop your working process at all – because this is just a one big talk about nothing.

If you think that your own boss or top manager is happy to call such types of meetings, there is a big possibility that you mistake. And if this boss is you, don't live in illusions that your employees like to sit down at those meetings. So, we look to things realistically. But we also understand that meetings are necessary. Maybe not in all the situations, sometimes we can discuss questions without calling all our workers. 

How to make your business meeting successful and productive if you are a boss? Let's talk about it.

Tip 1. If you can – avoid meeting

Calling for all your employees, checking if all have understood you and all are present here, sitting down in a conference room, talking, showing, writing – all this takes your time. Many questions are completely discutable on emails, phone calls and other types of connections, including messengers and even social media accounts. If you can call online meeting – better to do it online. A key to successful business meeting is calling it only when you have a really important question to discuss in real-time way. You are not sure that your employees have got the topic in a proper way? Just ask them to right you back – you'll see how effective are your emails or messages.

Tip 2. Make a plan

Write down all your meeting topics and questions to discuss. Do you know how to test is your point clear and simple? Just try to explain it. Experts in presentations and public speaking say that if you can't explain your main idea in 15 words, the idea is not so good (we've already said it several time and will repeat again!). But this is not only the one exercise to check it out. Try to write down all your plan at only ONE sheet of paper of A4 format. If you can't do it, your message is not clear and your business meeting has a risk to turn into this long and boring discussion or one-actor play with yawning audience. Write down your main ideas, questions or key points – this list will really help you during your business meeting and also will save up your precious time. Use technologies, special tools and systems to make your presentation more effective, for example, our all-in-one event platform PodioBox.

Tip 3. Show them an agenda

This is a very good business advice. In the previous tip you've written down a list of your points, now edit it and send it to your employees or business partners. This will help your interlocutors to know what you are going to talk about, they will prepare for the meeting better, will come with their professional questions – and at last the productivity of your meeting will increase. Especially in comparison with the meeting which starts from the topic presentation. Let them know the topic in advance and you won't regret it! Also it is better to remind your audience several times before the meeting – they will come to the place in time.

Tip 4. Be sure that you are on topic

Make all the necessary preparations before – when your audience is quite big or you are, for example, a new boss, it may be difficult to stay on topic all the time. Your list of key points will help you. But it is good to practice in advance and prepare well, don't think it is easy and not necessary. What to do if in the process of your meeting or presentation you see and hear that everyone is discussing something else? Be correct and polite, but ask them to come back to the topic or moderate a discussion to move back to the main points.

Tip 5. Be simple and clear

Practice will also help you with this. Try to avoid phrases which may show that you are not sure in what you say or you don't feel comfortable, self-confident. What are those phrases? Don't say: "Oh, I think we may do this…" or "Maybe we should…". Speak confidently – they should hear in your voice and see in your body language that you really believe in what you are talking about and what you are doing. Stay simple – don't use complicated sentences and multitasks, divide it into different parts and ask or answer only one question in a moment. Never forget to ask, by the way. Prepare a list of questions that you want to discuss, involve your audience into this discussion, help them to be interactive and participate, not only listen to you.

And the last, but not least. In the end of your meeting ask your employees or business partners about this meeting. Was it useful and interesting for them? Was it effective? Have it settled their issues? Answered their questions? What you can do better next time to increase its effectiveness? Also in the end you can talk about any other questions which are not about the main topic of your meeting. 

Say thanks to your audience. It was great!


© Assiomatica SA

Business Meeting: 5 Key Tips For Boss

Business Meeting: 5 Key Tips For Boss

Posted on 2017-Apr-10

If you think that your own boss or top manager is happy to call such types of meetings, there is a big possibility that you mistake. And if this boss is you, don't live in illusions that your employees like to sit down at those meetings. So, we look to things realistically. But we also understand that meetings are necessary. Maybe not in all the situations, sometimes we can discuss questions without calling all our workers. 

How to make your business meeting successful and productive if you are a boss? Let's talk about it.

Tip 1. If you can – avoid meeting

Calling for all your employees, checking if all have understood you and all are present here, sitting down in a conference room, talking, showing, writing – all this takes your time. Many questions are completely discutable on emails, phone calls and other types of connections, including messengers and even social media accounts. If you can call online meeting – better to do it online. A key to successful business meeting is calling it only when you have a really important question to discuss in real-time way. You are not sure that your employees have got the topic in a proper way? Just ask them to right you back – you'll see how effective are your emails or messages.

Tip 2. Make a plan

Write down all your meeting topics and questions to discuss. Do you know how to test is your point clear and simple? Just try to explain it. Experts in presentations and public speaking say that if you can't explain your main idea in 15 words, the idea is not so good (we've already said it several time and will repeat again!). But this is not only the one exercise to check it out. Try to write down all your plan at only ONE sheet of paper of A4 format. If you can't do it, your message is not clear and your business meeting has a risk to turn into this long and boring discussion or one-actor play with yawning audience. Write down your main ideas, questions or key points – this list will really help you during your business meeting and also will save up your precious time. Use technologies, special tools and systems to make your presentation more effective, for example, our all-in-one event platform PodioBox.

Tip 3. Show them an agenda

This is a very good business advice. In the previous tip you've written down a list of your points, now edit it and send it to your employees or business partners. This will help your interlocutors to know what you are going to talk about, they will prepare for the meeting better, will come with their professional questions – and at last the productivity of your meeting will increase. Especially in comparison with the meeting which starts from the topic presentation. Let them know the topic in advance and you won't regret it! Also it is better to remind your audience several times before the meeting – they will come to the place in time.

Tip 4. Be sure that you are on topic

Make all the necessary preparations before – when your audience is quite big or you are, for example, a new boss, it may be difficult to stay on topic all the time. Your list of key points will help you. But it is good to practice in advance and prepare well, don't think it is easy and not necessary. What to do if in the process of your meeting or presentation you see and hear that everyone is discussing something else? Be correct and polite, but ask them to come back to the topic or moderate a discussion to move back to the main points.

Tip 5. Be simple and clear

Practice will also help you with this. Try to avoid phrases which may show that you are not sure in what you say or you don't feel comfortable, self-confident. What are those phrases? Don't say: "Oh, I think we may do this…" or "Maybe we should…". Speak confidently – they should hear in your voice and see in your body language that you really believe in what you are talking about and what you are doing. Stay simple – don't use complicated sentences and multitasks, divide it into different parts and ask or answer only one question in a moment. Never forget to ask, by the way. Prepare a list of questions that you want to discuss, involve your audience into this discussion, help them to be interactive and participate, not only listen to you.

And the last, but not least. In the end of your meeting ask your employees or business partners about this meeting. Was it useful and interesting for them? Was it effective? Have it settled their issues? Answered their questions? What you can do better next time to increase its effectiveness? Also in the end you can talk about any other questions which are not about the main topic of your meeting. 

Say thanks to your audience. It was great!


© Assiomatica SA